If I Receive an Automatic Award, Do I Need to Sign and Send It Back?

Each week, we highlight a common question from our community of Government Contractors navigating the federal contracting process. These are real-life challenges our Client Protégés face as they begin reviewing solicitations, preparing quotes, and fulfilling their first awards.

❓ Real Questions. Practical Solutions.

If I Receive an Automatic Award, Do I Need to Sign and Send It Back?

🗣️ This Week’s Question:

“I just received my first system-generated (automatic) award. Do I need to sign it and send it to the buyer?”

✅ Answer:

Not unless it’s specifically stated in the award documentation.

System-generated awards are processed automatically without requiring further action from you. That means you can move forward without sending a signed copy back - unless your notification includes clear instructions to do so.

📌 Best Practices for Automatic Awards:

• Review the terms and conditions of the award carefully.

• Follow any instructions provided in the notification.

• Be prepared for verification - the buyer may reach out if they need confirmation or additional details.

Automatic awards are designed to streamline the process, but it’s still your responsibility to read the fine print and ensure compliance. If the buyer requires anything else, they will typically let you know.

✅ Stay informed. Stay compliant.