If I Receive an Automatic Award, Do I Need to Sign and Send It Back?
Aug 21, 2025
Each week, we highlight a common question from our community of Government Contractors navigating the federal contracting process. These are real-life challenges our Client Protégés face as they begin reviewing solicitations, preparing quotes, and fulfilling their first awards.
❓ Real Questions. Practical Solutions.
If I Receive an Automatic Award, Do I Need to Sign and Send It Back?
🗣️ This Week’s Question:
“I just received my first system-generated (automatic) award. Do I need to sign it and send it to the buyer?”
✅ Answer:
You are not always required to sign and return to the Contracting Officer — but you should.
While system-generated awards are processed automatically, signing and acknowledging the award is still the smarter move. It ensures your acceptance is on record, protects your company if anything changes, and builds a stronger relationship with the Contracting Officer.
📌 Key Steps to Protect Your Award
a) Acknowledge Acceptance – Send an email to the contracting officer confirming you’ve received and accepted the award. This shows professionalism and helps build trust.
b) Sign Anyway – Even if not required, sign the contract. This protects your company if the award is later changed or canceled.
c) Check for System Errors – Automation isn’t perfect. If anything looks unusual, confirm with the contracting officer.
d) Verify in DIBBS – Always confirm the award shows up under your company’s account.
📌 Quick Reminders
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Review the award terms and conditions carefully.
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Follow any instructions in the notification.
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Be ready to provide confirmation if the buyer requests it.
✅ Stay informed. Stay compliant.